Title
Senior Executive Administrator / Administrative Operations Lead

Location
Downtown New York City
Hybrid schedule: Onsite Tuesday–Thursday, remote Monday and Friday

Overview
A respected downtown New York City law firm is seeking an experienced Senior Executive Administrator to support firm leadership and provide day-to-day administrative and operational coordination across the organization. This role is designed to help streamline workflows, improve communication, and reduce administrative load for leadership and internal teams, including IT. The ideal candidate is highly organized, detail-oriented, and comfortable managing priorities, logistics, and confidential matters in a fast-paced professional services environment.

Key Responsibilities

• Provide high-level administrative support to firm leadership, serving as a primary point of coordination
• Manage complex calendars, meeting scheduling, and logistics for partners, leadership meetings, and internal initiatives
• Act as an internal liaison across departments, including IT, operations, HR, and finance, to keep requests and follow-ups moving
• Assist leadership and IT with tracking action items, priorities, and deadlines tied to projects and initiatives
• Prepare and distribute meeting agendas, notes, correspondence, and internal communications
• Support IT and operations teams by coordinating schedules, vendor meetings, documentation, and approvals
• Help standardize administrative processes, documentation, and internal procedures
• Assist with onboarding logistics, internal announcements, and coordination of firm meetings or events
• Handle sensitive and confidential information with discretion and professionalism
• Provide support on special projects and ad-hoc administrative initiatives as needed

Qualifications

• 8+ years of experience in a senior administrative, executive assistant, or administrative operations role, ideally within a law firm or professional services environment
• Experience supporting partners, senior executives, or department heads
• Strong organizational skills with the ability to manage multiple priorities and shifting deadlines
• Comfort working cross-functionally with teams such as IT, operations, HR, and finance
• Highly detail-oriented with excellent follow-through
• Strong written and verbal communication skills
• High level of discretion, professionalism, and judgment
• Proficiency with Microsoft Office and collaboration tools; experience supporting IT or operational teams is a plus

Why This Role

This role offers the opportunity to serve as a central administrative resource within a highly regarded law firm. It is well suited for a seasoned administrative professional who enjoys organization, coordination, and being the behind-the-scenes support that helps leadership and IT teams stay focused on their core responsibilities.

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